To request Auto Insurance Reimbursement please review the follow section, upon confirming you meet the requirements please submit request form to HRsupport@crla.org with supporting documents attached. 

ARTICLE 30: MILEAGE, REIMBURSEMENT & PERSONAL CAR

Section 30.1 CRLA employees will be reimbursed for travel at the current IRS Standard

Mileage Rate, as well as for parking fees and bridge tolls, while using their

cars for official CRLA business. “Parking fees” does not include parking

tickets or parking space costs at the employee’s own office. The IRS

Standard Mileage Rate can be found: Standard mileage rates | Internal

Revenue Service (irs.gov)

Section 30.2 Mileage will not be reimbursed for travel to and from home to an employee’s

primary office.

Section 30.3 Except as specified in this article, per diem and other travel expenses shall

be paid according to procedures provided in the personnel, accounting,

and/or operations manuals where applicable. The form of transportation

used should be the least expensive that does not incur a loss of time or

effectiveness disproportionate to the monetary saving. Reimbursements for

lodging during authorized work travel to other locations should be discussed

and approved in advance with the employee’s immediate supervisor. CRLA

shall use the current U.S. General Services Administration’s daily lodging

rates for the area traveled. CRLA may consider and approve higher lodging

reimbursement where warranted under the circumstances. Current GSA

rates can be found: Per diem rates | GSA.

Section 30.4 CRLA employees shall be provided reimbursement for actual meal and

incidental expenses up to the amounts specified by the current U.S. General

Services Administration per diem rates for San Francisco. Rates can be

found at: Per diem rates | GSA. All meals and incidentals to be incurred in

conjunction with travel for approved CRLA business when the travel is

outside the radius 50 miles from the primary office, or the employee is away

from the primary office for 5 hours or more. Receipts shall be submitted for

all meal expenses. In the rare case of a lost receipt, staff must provide an

explanation and missing receipt affidavit.

If meals are provided at a CRLA training or other meeting, reimbursement

will not be allowed, but an exception can be made for good cause with the

provision of receipts for actual meal expense.

Section 30.5 Travel reimbursements will be made within twenty (20) days of submission

of a properly completed, expense report, and all travel reimbursements must

be submitted within forty-five (45) days of incurring the expense. Receipts

and documentation submitted are subject to verification. Expenses

submitted after forty-five days that are otherwise valid will be processed for

approval and payment, but such late submissions may subject the employee

to discipline in accordance with Article 13.

Section 30.6 For use of their private vehicles for CRLA business, employees must

maintain:

(A) Maintain motor vehicle insurance at the following levels:

1. Bodily Injury: $50,000/person, $100,000/occurrence

2. Property Damage: $10,000

3. Uninsured Damage: $10,000

4. Medical Coverage: Coverage

(B) Agree to periodic motor vehicle record (MVR) checks and/or other

requirements required by CRLA’s insurance carrier. Information is

collected directly by the insurance carrier and is not viewed by CRLA

Staff. If the employee does not meet the necessary requirements under

no circumstance may the employee drive for CRLA business purposes.

The employee will be told how, if possible, to remedy the situation to meet

the insurance requirements at which point the employee may request a

subsequent review.

Section 30.7 If an employee is involved in an accident while using their personal car for

CRLA business, CRLA shall reimburse an employee’s deductible consistent

with the doctrine of comparative negligence up to a maximum of $500.00.

CRLA will not pay any claim made pursuant to this section if it is submitted

more than 30 days from the date of the accident.

Section 30.8 CRLA will reimburse Community Workers 60%, but no more than $600.00

per year, for insurance coverage as defined in Section 34.6 (a). Insurance

coverage as set forth below is required as a condition of employment for

LSWRC Community Workers, unless the Executive Director determines that

the member can perform the job tasks without complying with this section.